Ephesoft Document Scanning

Ephesoft Benefits

Inefficiency and lost opportunity result when any of these nine tasks are performed poorly, repeated, or done out of sequence�or if they occur at the wrong stage in the value chain.


  1. Manage�To ensure high quality capture, paper files must be prepped, organized, stored, and labeled properly to begin with.
  2. Capture�Both paper and electronic files must be scanned and saved in ways that ensure document and data integrity.
  3. Classify�The system of indexing must be carefully planned in advance, so information is easy to find in the future.
  4. Format�Captured data and files must be formatted consistently and systematically to ensure cross-compatibility between all file types.
  5. Retrieve�Documents must be stored in formats and locations that ensure ease of access and speed of retrieval.
  6. Report�The system must catalog all incoming information, showing how, where, and when files and data entered the system and where they are now.
  7. Deliver�The system protocol and infrastructure must support efficient, secure routing of files and data to desired destinations.
  8. Integrate�You must know in advance how files will be used by your electronic content management (ECM) system, so that data never gets trapped in a box or lost in translation.
  9. Secure�The whole system must be secured�in terms of human and electronic access and for both paper and electronic files.